Event/Application Rules & Regulations
ITEMS ELIGIBLE: This juried selected show is open to ALL HANDCRAFTED ARTS AND CRAFTS (handcrafted by the participating exhibitor). ALSO, CRAFTED-RELATED COMMERCIAL PRODUCTS AND HIGH QUALITY ANTIQUES ARE ALLOWED ON A LIMITED & JURIED BASIS. (Others items accepted at the discretion of promoter.)
THE FOLLOWING ITEMS ARE NOT ALLOWED: IMPORTED ITEMS/PRODUCTS, flea-market merchandise, screened printed clothing, cleaning products, cosmetics, multi-level marketing products, weight loss products, medical services, merchandise or services which are unrelated to arts and crafts and no baked goods. Promotional vendors seeking prospective clients, and craft distributors or dealers are also not allowed.
COMMERCIAL & COSMETIC JEWELRY category is CLOSED. WE ONLY ACCEPT HANDCAST OR SILVER-SMITHED JEWELRY & HAND-CRAFTED BEADED JEWELRY.
Exhibitors must send in four (4) photos of your products and one (1) photo of your display set up (color copies also accepted). Any application without photos will be returned. Please label each photo with your name & address.
FEE PAYMENT: Your space will not be guaranteed without full payment of fees & a signed application. Personal and business checks are accepted until 10 days before show time; cashier's checks, money orders or cash required thereafter. Any checks returned to us non-sufficient funds will have a $30.00 service charge.
SUBLETTING PROHIBITED: Exhibitors may not sell or give their booth to anyone. The registered exhibitor & their merchandise must be the one occupying the booth space. If your are unable to come, please let us know so we can contact those on our waiting list.
CONFIRMATION POLICY: YOUR CANCELLED CHECK IS YOUR BOOTH SPACE CONFIRMATION. A confirmation letter will not be mailed to you.
SET-UP TIMES: You will be mailed or emailed a letter with set-up instructions and other show specific details a couple of weeks before show time. Booth space locations are disclosed at set-up. Please enclose a self-addressed, stamped (2 stamps), #10 envelope (business letter size) with your application to receive your set-up letter. APPROXIMATE SET-UP TIMES: Thursday, Nov. 24th, 5pm – 9pm; and Friday, Nov. 25th, 6:30am –8:30am.
SHOW CANCELLATION: ALL CANCELLATIONS ARE TO BE IN WRITING. YOUR CANCELLATION DATE IS CONSIDERED THE LETTER POSTMARK. There is a bookkeeping service charge on all cancellations: 10% service charge for cancellations PRIOR TO 60 days before show time; a 50% service charge for cancellations occurring BETWEEN 60 and 45 days before show time; and a 100% service charge for any cancellations 45 days before show time. Cancellations may also be emailed to us at: email@example.com
ELECTRICITY FEE: Electricity is available to every booth (within twenty feet), and needs to be reserved at least 5 DAYS in advance through the Convention Center. Electricity order forms are mailed out with your set-up letter, and are also available on line at http://www.century2.org/facilities.asp
(click on the “UTILITIES FORM”) or you may contact them directly at Century II Convention Center, 225 W. Douglass, Wichita, KS, 67202 (316) 264-9121 and pay with a credit card. The electricity charges are approximately $33-$60 per outlet. These electricity fee charges will DOUBLE if not paid for 5 days in advance.
YOUR DISPLAY: Please bring tables and chairs with you unless you rent tables in advance on your application. We will have limited amount of extra rental tables available during show set-up (chairs are not provided). We also do not provide any display equipment or backdrop draping. Tables must be covered to the floor with a professional looking cover on all sides visible to the public. You should have some type a backdrop to separate your booth from the booth next to or behind yours. This will help the public focus on your merchandise and not just look through it. No loud power equipment is to be used/ran during show hours.
BOOTH APPEARANCE: Your booth must be neat and orderly at all times. All back stock, boxes, and personal items should be kept out of sight. It is a proven fact that an attractive booth with quality products in a quality show results in more money in your pocket! Christmas booth decorations are encouraged.
If you must mark down your prices to move your merchandise, do so on the price tags. "Discount" or "Sale" SIGNS are not allowed at our shows.
CHARITY: We have a "CHARITY TREE OF HOPE" fund raiser during our show. We ask that each exhibitor donate at least one item(s), $5.00+ value, that can be sold as a "Grab Bag", with the money raised going to a local charity.
SALES TAX: You are responsible for the collection and remittance of state sales tax. Kansas requires all vendors to have a Kansas Dept. of Revenue Sales Tax Permit and we are to report your name and business name to them. To obtain information on a permanent tax number, visit the Kansas Dept. of Revenue web-site at: http://www.ksrevenue.org/specialsalesevents.htm
or call (785) 296-4937 (tax assistance). Wichita's sales tax is 7.3%.
Police security will be provided during show hours. It is best to cover your merchandise at night when you leave and please take valuables with you.
Costumes are no longer required at our show.
SHOW HOURS: Friday 9:00 am – 5:00 pm, Saturday 10:00 am – 5:00 pm; Sunday 12 noon – 4 pm.
EARLY BIRD SIGN-UP: A $30 discount may be deducted if this application is paid in full & postmarked by March 1st, 2007 OR a $20 discount may be deducted if paid in full & postmarked by July 1st, 2007.
NOTE: Exhibitors should read and sign the release printed on the enclosed contract applications. This is a binding contract between us and this rule brochure is part of that contract. Any Exhibitor not conforming to these printed guidelines or exhibiting media not allowed, will be asked to remove unqualified merchandise and may result in expulsion from the show without refund of any moneys.
Common Rules Selected:
Spots are assigned prior to show based by promoter. Conditional Partial or Full Refunds by conditions such as date and whether your space is resold. Held Rain or Shine! Overnight Security Provided. ALL product categories must be itemized on the application. No vendor may sell any soft drinks, name brand drinks, or bottled water. No streamer poppers, snaps, silly string, stink bombs or other similar items may be sold! No pop guns, marshmellow guns or other disruptive items may be sold. Additional Lighting Recommended (bring lights and cords). No Early Packup Allowed. Raffle / Door Prize Donation Required. Floor Length Table Cloth Required. Standard Rules:
All work and displays must stay within designated space.
No boxes, extra merchandise or debris should be visible.
Spot area must be kept clean throughout the event and be left spotless afterwards.
No soliciting, approaching patrons, or distribution of advertising material outside of booth area.
All vendors must have a state sales tax license. Vendors are responsible for collecting and remitting all sales tax.