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Bear Creek UMC Fall Festival & Craft Bazaar in Houston, TX

 Event Details 

Bear Creek UMC Fall Festival & Craft Bazaar in Houston, TX

Sat Oct 18th 08
Other Possible Names for this Event:   -   SWUMC Fall Festival  -   Bear Creek UMC Craft Bazaar & Fall Festival

Event Location
16000 Rippling Water Drive
Houston, TX 77084
Harris County - 1,206,423 housholds avg $59,814 ea.

Location/Facility Type: Church Grounds, Indoor Gym, Patio Areas, Fellowship Hall, Playgr
Listing Details for Event #: 1149646
Posted: Jun 11, 2008
Last Updated: Dec 9, 2013
Listing Completeness %: 99%
Views: Total: 1577   Registered Users: 43  
Event Details
Primary Category:
  - Art & Craft Events
     - Art and Craft Show
Additional Categories:
  - Childrens Event
     - Family-Friendly Event
  - Holiday & Seasonal Events
     - Pumpkin Festival
     - Childrens Festival
Dates: Sat Oct 18th 08
Rain Date Policy: In case of SEVERE weather, event will be cancelled.
Rain Date Notification: Call church at 281-463-2330 for a recorded message and check your email box.
Rain Date Notification: Cancelations should be announced here.
Show Hours: 9am-4pm
Setup Time: Friday Night for $10 fee otherwise 7am on the day of the event
Year #: 3
Attendance: 1000
Attendance Method: Previous Estimated Crowd Count
Public Admission Price: Free
Haul Details: Several locations to drop off goods, please move vehicle promptly
Vendor Help: Limited Help Provided
Vendor Breakfast: Compliment ary Coffee from HeBrews and Donut from Jacob's Grille
Vendor Lunch: Box Lunch will be available for purchase
Parking: Parking lot and street
Vendor Parking: BACK ROW of parking lot next to the fence and apartment complex
RV Parking: Not available
Restrooms: Restrooms available in multiple locations
Awards/Prizes: n/a
Electricity: in advance request depending on space availability
Water: Not for vendor hookups
Tables/Chairs: Limited # of tables (rectangle) 6 or 8 ft $10 (limit one per booth)
Misc Details: Indoor Event, Outdoor Event w/o Cover Provided, Retail Items, Juried Crafts
Website: URL on file! Click Here for more info.
Advertising: Radio, TV, Internet Listings and Promotions, Newspaper Ads, Flyers to school districts and signage in 10 mile radius. $2000 budget on promotion.
  Jury Fee: n/a
Jury Requirements: Application, picture of work, detail of items sold must be in application for Hand-Crafted Vendors
Commission: None
Art/Craft Spaces This Yr: 100
Art/Craft Spaces Still Open: 50
Number of Apps Expected This Yr: 125
Art/Craft Space Price: $65 Indoor 8x8 $75 Indoor 10x10, $120 Double Indoor 16x8 $140 Double Indoor 20x10, $50 Outdoor or Merchant Marketplace, Friday Night Check-In $10
URL to Offical Art/Craft Application: View!

Retail Spaces This Yr: 25
Retail Spaces Still Open: 18
Retail Space Price: $50 Outdoor, $65 8x8, $75 10x10, $120 16x8, $140 20x10
URL to Offical Retail Application: View!

Food Spaces Still Open: 0

App Deadline: 2008-10-11
App Deadline: Passed
Still Accepting App's: NO
Latest Notification/Hear-back Date: 2008-10-12
Vendor Types Needed: Open to all types on a first-come, first-served basis.
NOT Needed: Cannot accept vendors that sell ready-made, ready-to-consume food.
% of Vendors that Re-Apply: 60%
% of all Applications Accepted: 80%
% of Re-applying Re-accepted: 90%

Applications are Screened & Accepted progressively, as they arrive, until all spaces are filled.

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20th Anniversary!!!
Craft Bazaar 9am - 4pm features almost 100 vendors offering hand-crafted items, children, adult, fashion and jewelry items, wooden art, pictures, pens, stationery, fine jewelry, collectibles, flea market items, clocks, crosses, purses, shoes, home decor, and so much more! Sorry, but we are NOT ACCEPTING any more JEWELRY VENDORS!
Superb Silent Auction and FREE Door Prize Drawing for all attendees! Booths outdoors = $50, outdoors Merchant Marketplace = $50, Indoors = $65 8x8, $75 10x10, Double Indoor= $120 16x8 $140 20x10, Friday Night Check-In = $10. Special requests considered with advanced notice!
Many wonderful vendor comments - "sold tons of my stuff, best show we have ever been to, craft show team extremely helpful and courteous, will be returning for sure..."
Booth fees are a fundraiser for women's and children's missions. If the event is cancelled for any reason, your booth fee will be considered a donation. No refunds given after 10/4/08 for any reason.
Entertainment for all!
The Big Move/Creek Ministries Band will be performing in the Pumpkin Patch with a variety of rock, easy listening and Christian music. Clowns will be on hand to entertain the kids and hand out goodies. Several Music & Fine Arts groups will be performing too.
Costume Parade for children @11 a.m. & 2 p.m. Come dressed in your favorite costume! (no scary ones, please)
**Fun and Games for All! FREE Children's Carnival from 10am-4pm!**
*Inflatables *Cupcake/Cookie Walk *Storytelling *Clowns
*Outdoor Entertainment *Face Painting
*Crowd Pleasers Snack Bar - Hot Chocolate, Snacks, Bottled Water, and Candy
Be sure and visit the Bear Creek Pumpkin Patch (a definite fall photo opportunity) plus get a FREE Goodie Bag for every family!
Superb Silent Auction and Raffle helps to raise funds for women's & children's missions, be sure and stop by to register to WIN a FREE DOOR PRIZE!
Event/Application Rules & Regulations
We will accept only handcrafted items and high quality gift items. Edible items will not be permitted. The term “handcrafted” will be interpreted as items made by the person selling the items or by a person with whom the vendor is personally affiliated. If your items do not meet these criteria, you will be asked to remove the items and possibly not be invited to return to next year’s Bazaar.
Booth spaces are approved by the UMW Executive Council and will be allocated on a first-come, first-served basis as registration forms and fees are received in our church office. This year we will again be having a “Merchant Marketplace” area which will allow direct marketing companies to sell their products (i.e. Homemade Gourmet, Pampered Chef, Creative Memories, Tupperware, etc.). This will be an outdoor area separate from our Handcrafted Vendors. Booths in this area will cost $50 per booth. No ready-to-eat food or purely edible food vendors will be accepted (i.e. seasoned nuts, popcorn, pickled jalapenos, chips, etc.)
An option for early set-up and registration will be made available on Friday, October 17th starting at 6 p.m. and ending promptly at 8 p.m. You will not be allowed access to your booth space prior to 6 p.m. If you choose the early registration option, an additional cost of $10.00 per booth will be added to your registration fee. We will provide security until 6 a.m. the next morning. Although security will be walking the grounds, any valuables left will be your responsibility. This will cut down on traffic problems the morning of the show and allow you to be better prepared to start the show. We hope you will take advantage of this option; however, in order to meet our costs, we will need 20 vendors to participate. If we do not receive this amount, we will not be able to provide a security officer. We will verify this information in a confirmation letter in early October.
In order to serve you better, we will not allow any vendors on the church grounds for set-up prior to 6 a.m. the day of the show. If additional time is needed to set up, we ask that you sign up for the early registration.
Hours of operation are from 9 a.m. to 4 p.m. Vendors will not be allowed to begin taking down booths prior to 4 p.m., as you will have some late shoppers.
We will hold a Silent Auction for our patrons. The auction is an excellent way for our vendors to advertise their businesses and display items being sold in the Bazaar. We have set a minimum retail value of $25.00 for your donation to the Silent Auction. Due to the quality and value of previous auction items donated, we are requesting that your donated item be a true representation of the inventory from your booth. Please keep in mind that profits raised from the Bazaar go to Women and Children's missions. A tax deductible donation receipt will be included with your registration packet.
Each vendor will receive a coupon for a free donut and coffee from Jacob’s Grille. As a courtesy to our vendors, a lunch menu will be included in your registration packet. Your completed menu and cash must be returned to the registration desk by 10 a.m. and your lunch will be delivered between 12 p.m. and 1 p.m.
We are pleased to tell you that our Fall Festival will be on the same day of the Bazaar which will increase show attendance and hopefully your revenue! We advertise through newspapers, neighborhood newsletters, flyers, internet promotions and postings, ads, radio, television, schools, preschools, churches, stores and signage in the greater Houston area. If you provide us with your email address, we will email a copy of our flyer to you. Please promote this to your family, friends and customer list to ensure your success! We will also send you craft show communications via email!
No tape or adhesive of any kind is allowed on the floors or walls.
The areas in and around the church grounds are non-smoking areas and corresponding signs will be posted.
Due to limited parking spaces available, we require all vendors to park in the back of our church parking lot (on the concrete) after unloading. This will be strictly enforced!
We will not accept any payment and/or registration forms after October 4, 2008. Checks presented with insufficient funds will be charged a fee as set forth by our bank. **Deadline extended due to Hurricane Ike, payments accepted by 10/11/08--must be cash or money order only after 10/4/08.
The responsibility for booth set-up, including loading/unloading, is entirely yours. Please make necessary arrangements ahead of time if you will need help. You must provide the tables and chairs for your booth. New this year! A limited number of tables will be available to rent for $10, there is a maximum of one table per booth.
Obviously our intent is for our show to be a great success for you! However inclement weather, acts of God, etc. could force us to cancel our event. We will try to re-schedule should that happen, however if the event does not take place, please consider your fees a donation to our charity and we will provide a tax deductible receipt to you.
We are working hard to make this Bazaar a great show for you (it all starts with prayer) and a great opportunity to support our women and children’s mission projects. We appreciate your feedback from last year and have implemented many requested changes. If you have any questions, please contact Shelly Taylor at or at (281) 463-2330.
Common Rules Selected: Previous acceptance does not guarantee re-acceptance. Jury materials, slides or photos, will not be returned to you. Spots are assigned prior to show based by promoter. No Refunds or Show Credits. Held Rain or Shine! Overnight Security Provided. ALL product categories must be itemized on the application. No vendor may sell any soft drinks, name brand drinks, or bottled water. No streamer poppers, snaps, silly string, stink bombs or other similar items may be sold! Trash must be removed from your space to provided receptacles. Additional Lighting Recommended (bring lights and cords). No Early Packup Allowed. Raffle / Door Prize Donation Required. Food Service will take orders from and deliver to vendor booths. Event Helping Hands will come around/be available to relieve you for short periods. NO Setup until vehicle fully unloaded and moved. Vehicle must be parked in designated areas. Standard Rules: All work and displays must stay within designated space. No boxes, extra merchandise or debris should be visible. Spot area must be kept clean throughout the event and be left spotless afterwards. No soliciting, approaching patrons, or distribution of advertising material outside of booth area. All vendors must have a state sales tax license. Vendors are responsible for collecting and remitting all sales tax.
Event Quality Level Determining Flags:
A single-person or more panel lightly screens slides or photos.
Retail Items Allowed.
Limited number of Artists per category.
Vendors with items violating contract terms WILL BE asked to remove them.
Determined Quality Level: 2   quality levels explained
Driving Directions
From 290 West, head south on Hwy 6, go about 5 miles and turn left at the intersection of Hwy 6 & Kieth Harrow ($.99 Store will be on your left), follow the curve and the church will be on your left.
From I-10 West, head north on Hwy 6, go about 3 miles and turn right on Kieth Harrow (Valero on corner) go past BCAM follow the curve and the church will be on your left.
Promoter Details

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