Mt. Mandarin Festival
Fri Nov 20th - Sun Nov 22nd 09
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| Event Location
1254 High Street
Auburn, CA 95603
Location/Facility Type: Gold Country Fairgrounds
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| Listing Details for Event #: 1194919
Posted: Jan 29, 2009
Last Updated: Jan 25, 2012
Listing Completeness %: 95%
Views: Total: 122 Registered Users: 17
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Event Details
Primary Category:
- Art & Craft Events
- Art and Craft Show
Additional Categories:
- Food & Drink
- Food Festival
- Farm & Country
- Farmers Market
- Holiday & Seasonal Events
- NovemberFest
Dates: Fri Nov 20th - Sun Nov 22nd 09
Show Hours: 12- 5 Fri, 9-5 Sat, 9-4 Sun.
Setup Time: Thursday 10-8 Friday 6- 10am
Public Admission Price: $5.00 adults Kids Free, Friday Preview $1.00 Discount coupons
Attendance: 35,000 +
Attendance Method: Previous Estimated Police Count
Year #: 16
Parking: Fair parking lot
Vendor Parking: Vendor lots
RV Parking: Limited full hook ups
Restrooms: LOTS OF REAL RESTROOMS
Awards/Prizes: no prize
Electricity: provided
Water: provided in kitchens
Tables/Chairs: some available first come first serve
Misc Details: Indoor Event, Outdoor Event w/o Cover Provided, Retail Items, Non-Juried Crafts
Website: URL on file! Click Here for more info.
Entertainment: Full cooking demo stage with an Official Chef, Kids stage with activities for kids all day long, Local community stage promoting local groups anf the Main stage with music and adult activites all day
Activities: Cooking demo, Recipe contest, kids games, Kids contest
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Jury Fee: none
Jury Requirements: 5 photos
Commission: none
Art/Craft Spaces This Yr: 75
Art/Craft Space Price: $200 10x10 outside, $275 outside premium 10x10, $275 inside
URL to Offical Art/Craft Application: View!
Retail Spaces This Yr: 75
Retail Space Price: $ 225 outside, $300 outside premium, $300 inside
URL to Offical Retail Application: View!
Food Spaces This Yr: 22
Food Space Price: $ 475
URL to Offical Food Application: View!
App Deadline: unknown
Still Accepting App's: NO
Vendor Types Needed: All catagories now open
NOT Needed: everything is being accepted
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Description
Celebrate our 15th year of the Mandarin Festival. Celebrating the Mandarin Orange. Event spaces are indoors and outside. The Main draw is the tiny, sweet mandarin Orange. With guest attendance topping 35,000 this festival has established it's self as the preimer festival of Placer County.
We offer 4 stages of entertainment, The Cooking demo stage, Kids stage, Food Court Stage and the Main stage.
All food vendors must offer at least one mandarin food item on their menu. We are open to all types of vendors. Some catagories fill up fast so get your application in quickly.
This is a great way to start off the Holiday's.
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Advertising Done for This Event
| Sacramento News stations. Live remotes, Sacramento Bee. Official Program sent to 75,000 Placer County homes. Booths at 14 other fairs and festivals. Wave Broadband cable Adfvetising, Auburn Journal, Sunset Magazine, Via and many more. Budget for Advertising Cash $25,000 in kind advertising $ 60,000. |
Event/Application Rules & Regulations
Arts & Crafts Policies & Procedures
Revised March 1, 2008
Eligibility
Art booths are limited to original works in the recognized fine arts and crafts field. NO IMPORTED, MANUFACTURED,
MASS-PRODUCED, OR MASS-MARKETED ITEMS WILL BE ACCEPTED IN THE ARTS AND CRAFTS BOOTH. Any participant who violates this eligibility criteria will be asked to leave the grounds and will not be considered for future festivals.
Hold Harmeless Agreement
Vendor shall be solely responsible for any and all injuries to persons or damages to property or any other injury, claim, damage or loss of whatever nature, arising from or related to the festival. Vendor shall indemnify, save and hold harmless Mountain Mandarin Festival, Newcastle Area Business Association, and its employees, agents and volunteers from and against all liability, loss, damages, claims, costs and expenses (including reasonable attorney’s fees) arising out of injury to person (including death) or damage to property or any other injury, claim, damage, loss, cost or expense arising from the festival performed by vendor including, but not limited to, any negligence, act or omission of vendor.
Screening ( New Vendors)
1. Applicants must submit five (5) photographs of their work and one (1) photo of their booth display. A committee will screen applicants from the photographs only (no slides or samples will be accepted). The committee will review.
2. Since the Mandarin Festival is a theme event, artists are encouraged to incorporate mandarins as a design component in their work, but it is not a requirement.
I M P O R T A N T
Please do not incorporate the name Mountain Mandarin Festival or use the Mandarin Festival Logo in your work unless you have prior written authorization to do so. The name and logo are protected by trademark and copyright laws, and require a licensing agreement.
The Mountain Mandarin Festival requires that approved vendors agree not to use the term Mountain Mandarin Festival or The Logo, or anything confusingly similar to the term Mountain Mandarin Festival or the Festival Logo, on any product the vendor will sell which has not been produced under an approved License Agreement signed by the Mountain Mandarin Festival Board of Directors.
3. Applicants will be notified as to whether they are accepted or not by June 1, 2008. Those accepted will receive additional information, such as location assignment, parking, location maps, etc. in late November.
4. Only work of the type submitted may be sold.
5. The committee reserves the right to select alternate exhibitors.
6. The committee reserves the right to reject any applicant if they feel the quality or nature of the display will not complement the Festival, or is significantly different from representative photos submitted.
Application Deadline
All applications must be received on or before 5:00pm, Friday, April 25, 2008.
Insurance
All vendors must have $1,000,000 insurance to be part of the festival. The Fair offers insurance for $20.00 vendor; $30.00 for food vendor. This can be added to your application. If you have your own insurance you must have the following verbiage added as a rider: “ the Mountain Mandarin Festival, and its Board; Newcastle Area Business Association and its board; State of California, Gold Country Fairgrounds, and its board.” Please include a separate check for amount made out to the Mountain Mandarin Festival. When we receive your insurance we will return your check.
Procedures for Accepted Applications
1. If accepted, booth space will be assigned taking artist’s needs into consideration. Please indicate any unusual needs you may have when completing the application. We will do our best to fulfill your request, however we cannot make any guarantees. Expect changes. In order to keep the area looking new and fresh, we may need to change vendors.
2. Artists are to provide their own displays, tables, racks, etc. We ask that displays be orderly and aesthetically pleasing. Displays must be set up and ready no later than 10:00am on Friday, 8:30 am Saturday and Sunday.
Arts & Crafts Policies & Procedures – Page 1 of 3
3. There is minimal electricity for vendors. The use of generators and batteries is prohibited.
4. Merchandise must not be removed from the booth until the Festival is closed to the public. Artist agrees to remove all booth material and evidence of site use by noon, Monday, November 24, 2008.
5. Artist agrees to accept responsibility for all materials and goods furnished by him/her, and used or displayed in the booth area. While the Festival will make reasonable efforts to provide security, the exhibitor accepts full responsibility for his/her personal property. Without registering your name with the office ahead of time, security will not allow you to stay on the grounds after dark. NO EXCEPTIONS TO THIS PROVISION.
7. Payment is due with the application to be accepted. If vendor wishes to split payment by two please mark the box on application. A $25.00 fee will be assessed if second payment is not received in our office by 5:00 pm Friday, September 15, 2008. No refunds after September 1, 2008.
8. If an artist fails to open his/her display in the space assigned by 9:30 am Friday, November 21, 2008, the committee reserves the right to assign that space to someone else.
9. Artists must comply with all applicable Federal, State and local statutes and ordinances, and agree to assume full responsibility for the payment of all sales taxes occasioned by use of booth space.
10. Artist must provide a valid California State Resale Permit Number no later than June 2, 2008. Out of state vendors may obtain their Sellers Permit by writing or emailing before (November 1st):
California State Board of Equalization http://www.boe.ca.gov
11. You, THE ARTIST, must be in attendance at your booth during the hours of 9:00 A.M. to 6:00 P.M.
Friday, Saturday and Sunday. Do not send friends, family or paid representatives to replace you. Your
presence is required. Bring enough inventory for 3 days. If you leave early, you will not be allowed to participate the following year.
General Contract & Vendor Policies:
1. The Mandarin Festival Committee does not guarantee vendor sales
2. Attendance is projected and based on last year’s attendance- it is an ESTIMATE Only
3. Space request is upon availability, only. First come, first served. The Festival committee reserves the right to move returning vendors’ space due to venue changes.
4. Returning vendors may request same space as last year. After April 25, 2008, all spaces are open.
5. Booth rental is for dates specified. We do not grant single day rentals.
6. The Mountain Mandarin Festival prohibits the operation of any exhibits not meeting Mandarin Festival approval and its sole discretion may prohibit the conduct of any activity whatsoever which it deems detrimental and not in the best interest of the festival. Exhibitor agrees to stipulation that all booth workers be tastefully dressed. No “slogan” worded t-shirts should be worn.
7. Rental Period: From vendor set-up time as documented in confirmation letter of acceptance to 9 pm on November 23, 2008
Arts & Crafts Policies & Procedures – Page 2 of 3
8. There will be only one (1) vendor per booth space, ( no sharing of booth space).
9. Vendors can sell only from their rented booth space. We do not allow walking on the grounds selling merchandise, handing out fliers or placing additional signage.
10. Vendors are required to find a garbage can at the end of the event and dispose of booth garbage properly
11. Exhibitor agrees not to take down booth, and/or drive vehicle into festival area, which includes all entrance areas and driveways, before the end of the festival. Vendors may start tearing down their booths no earlier than the specified ending hour of the event (4 pm Sunday). Vehicles will not be allowed onto the event area until all guests have cleared the area. Vendors closing down early will not be invited back. Vendors also agree to park their vehicle in designated Vendor Parking areas.
12. No off site banners, A Frames, signs or signage allowed anywhere on festival grounds or festival entrances.
13. All booth signs must be printed. No hand made signs will be allowed.
14. Noise amplification equipment is not allowed unless approved by the Mandarin Festival Committee in advance.
15. Cancellations: If there is a need to cancel your festival appearance, vendors need to call the festival line at 916-663-1918. Prior to September 1, 2008, a $50.00 processing fee will be imposed to refunds.
16. After September 1, 2008, and your application has been processed no refunds or credits will be issued. Festival is held Rain or Shine
17. All applicants will be automatically be placed on mailing list for the following year.
18. Vendors must have display ready 30 minutes prior to opening.
19. Security: Overnight security will be provided Friday and Saturday nights on festival grounds.
20. All vendors must comply with the State of California, Fire Marshal regulations. All fabric
& decorations must be fire proofed. Vendor is responsible to provide proof of fire proofing
materials.
21. Pipe & Drape will be provided for all booths in Placer, Sierra & Armory buildings. Pop up tents are allowed with out the tops.
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23. Vendors must leave an entrance way to their booth so not to infringe on their neighbors
I have read and understand the Arts & Crafts Policies & Procedures and am submitting a completed application package.
_________________________________________________ _________________
Signature of Applicant Date
__________________________________________________
Print Name of Applicant
Arts & Crafts Policies & Procedures – Page 3 of 3
Common Rules Selected: Previous acceptance does not guarantee re-acceptance. Jury materials, slides or photos, will not be returned to you. Spots are assigned prior to show based by promoter. Conditional Partial or Full Refunds by conditions such as date and whether your space is resold. Held Rain or Shine! Overnight Security Provided. ALL product categories must be itemized on the application. Trash must be removed from your space to provided receptacles. Additional Lighting Recommended (bring lights and cords). No Early Packup Allowed. Table Cloth or Drape Required. Vehicle must be parked in designated areas. Standard Rules: All work and displays must stay within designated space.
No boxes, extra merchandise or debris should be visible.
Spot area must be kept clean throughout the event and be left spotless afterwards.
No soliciting, approaching patrons, or distribution of advertising material outside of booth area.
All vendors must have a state sales tax license. Vendors are responsible for collecting and remitting all sales tax. |
Event Quality Level Determining Flags:
Retail Items Allowed.
Limited number of Artists per category.
Table cloths required.
All product types to be sold must be listed on application.
Vendors with items violating contract terms WILL BE asked to leave.
Determined Quality Level: 2
quality levels explained
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Promoter Details
Newcastle Area Business Association
Promoter Number: 30947 User Number: 137224 UserName: Mandarinfestival
Contact Name: Gary Gilligan
Make Checks out to: Mountain Mandarin Festival
Phone: 916-663-1918 Please mention EventLister.com!
This promoter has NOT logged in a long time!
Email: Email on file! Click Here for more info.
Website: Website on file! Click Here for more info.
Payment Types Accepted: Checks, Money Orders, PayPal
Years Promoting: 14
PromoterType:
Non Profit: YES
Last Site Activity: 2 years ago
| Newcastle Area Business Association
P.O.Box 1001
Newcastle, CA 95658
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Personal Page Web Address: http://www.CraftLister.com/Mandarinfestival/
Personal Page Web Address: http://www.EventLister.com/Mandarinfestival/
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