Gifts 'n Tyme Holiday Faire - 37th Annual
Fri Nov 20th - Sun Nov 22nd 09
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| Event Location
Napa Valley Expo
575 Third Street
Napa, CA 94559
Location/Facility Name: Napa Valley Expo
Location/Facility Type: In the Chardonnay Hall
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| Listing Details for Event #: 1216232
Posted: Mar 10, 2009
Last Updated: Mar 10, 2009
Listing Completeness %: 94%
Views: Total: 241 Registered Users: 18
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Event Details
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Description
| The 37th Annual "Gifts 'n Tyme Holiday Faire features 82 booths of fine crafts, art, and gourmet foods. Held in the Chardonnay Hall at the Napa Valley Expo, this is Napa's most popular, longest running Holiday Faire. The Napa Valley Lion's Club will again be offering their homebaked goodies. This is a great time to get your Christmas shopping done early with the personal touch! Admission & parking are free, and the Downtown Shuttle makes stops in front of the Expo every 20 minutes. For further information, please call Kim or Mark at . |
Advertising Done for This Event
| We put 17 full-sized banners around town, as well as extensive fliers in malls, schools, motels, etc. Newspaper advertising is very extensive in town and all surrounding areas, from Santa Rosa & Sonoma to Vallejo, Fairfield, Vacaville, & Sacramento. All vendors are sent however many fliers they ask for - for their own mailing lists or to publicize at other shows. |
Event/Application Rules & Regulations
37th Annual
“Gifts ‘n Tyme Holiday Faire”
Napa Valley Exposition, 575 3rd Street, Napa, CA
November 20, 21, & 22, 2009
To all artists and craftspeople,
You are invited to apply to the Gifts ‘n Tyme Holiday Faire , Napa’s longest-running and most well-known Holiday Faire, held in the Chardonnay Hall at the Napa Valley Expo in Napa. The Faire is open to all artists, craftspeople, and pre-packaged food vendors that make their own product; no imports or commercial items are allowed. The Faire is always the third Friday, Saturday, and Sunday of November. It features 82 booths of arts & crafts and one all-inclusive food “kitchen”.
All applicants, past and present, will be juried by submitting at least 6 photos of your work, including a stocked, INSIDE booth photo and one of your studio/workshop, with your application. THE APPLICATION DEADLINE IS JUNE 15 , and we will do an all-at-once jury that following week. Unless we’re full (and we’re usually not), we will jury once a month thereafter until full. Acceptance or rejection notices will be mailed by June 30. No checks will be cashed before June 15.
All entry fees INCLUDE liability insurance required by the Napa Expo ($22 this year) and business license fees required by the City of Napa. For those of you with an existing Napa Business License, please provide your number in the appropriate space and deduct $15.
We strongly recommend setting up everything on Thursday afternoon, Nov. 19th from 1:00 p.m. - 8:00 p.m., but you have the option of setting up on Friday morning from 7:00 a.m - 9:00 a.m. If you choose to set up on Friday a.m. you must be completely set up with nothing in the aisles and cars moved by 9:00. The doors open promptly to the public at 10:00, and we always have a line of people waiting to come in. These front doors will be locked at 9:00 a.m till opening at 10:00 to keep the public from coming in early.
Most spaces are 10' x 10', but there are a few that are 9' x 10', and a few that are 15' x 7, so we
ask that you be specific when applying. We recommend that you bring your own lighting, as the lights in the Chardonnay Hall are sodium, and therefore, kind of “yellow”. Electricity is provided to all but a few spaces.
All participants must provide their own display set-up. We encourage you to decorate your booths in a holiday theme, as a variety of Christmas back-ground music is played throughout the Faire. While not required, curtains/backdrops always improve the looks of the fair, and we would appreciate your adding them to your booth. We will also be decorating the entrance and inside of the Chardonnay Hall with Christmas in mind, at the request of many of you (We do read those evaluation forms!)
RV parking is available at the Expo for $35 per night (as of this writing). Reservations are taken in advance. The fairgrounds does not allow anyone to sleep in their cars or vans overnight on the grounds.
Pre-packaged foods and baked goods are allowed to apply to the Faire, but please note that you will have to file an application with the Environmental Health Dptm. about a month before the Faire as to what you sell, and pay a fee to them (last year it was $39; should be the same this year). They WILL visit your booth to make sure you are in compliance with all laws.
This Faire has always had great advertising within the city of Napa. We intend to keep up that standard, but we will expand the advertising more in the outlying areas close enough for people to make the trip. With this in mind, we will be providing fliers to accepted vendors to pass out at their other fairs beforehand as well as to their own mailing lists. This is free
advertising for you and we strongly encourage you to take advantage of it. Also, the Down- Trolley makes a loop and stops at the Expo every 20 minutes, so if you and we can get the word out to our customers, it will alleviate the tight parking situation at the Expo.
As many of you know, we are craftspeople that have been vendors in this fair for many years, and we will continue to be, so we are on site for the entire weekend. After considering all feedback from vendors about the hours of the show, Friday will be 10:00 to 7:00; Saturday will be 10:00 to 6:00, and Sunday will be 10:00 to 4:00. It’s nice to be able to say to the public that we open at 10:00 every day!
All participants must have a resale license and are responsible for their own sales taxes. For a temporary permit, contact your local State Board of Equalization.
Upon acceptance to the Holiday Faire, we will send follow up information on local motels and directions to the show for those that need it, requested fliers, and further set up info. If you have any questions before then, please feel free to call us, Kim or Mark.
The entry fee for the fair is $380, except for pre-packaged foods: $395 - this is the same as last year. Your entry fee includes your liability insurance and business license fees.
Please note that all booth fees are non-refundable, for any reason. Checks will not be cashed until after June 15.
Please send the application form, fees, at least 6 photos of your work, including one of your stocked display and studio/workshop, 2 (two) self-addressed, stamped envelopes: (one business size with 44⊄ postage and one 6 x 9 with 88⊄ postage to:
Kim & Mark Patillo/After the Gold Rush
P. O. Box 5171
Walnut Creek, CA 94596
Phone: (925) 372-8961 Fax: (925) 228-3410
E-mail: afterthegoldrush@sbcglobal.net
We look forward to working with you all!
Gifts ‘n Tyme Holiday Faire
Application Form
Name __________________________________ Business Name __________________________
Address ______________________________City_________________State_____Zip__________
Phone___________________ Fax_________________E-Mail______________________________
Resale No._________________________(Required) Vehicle License No.__________________
Complete Description of Media (items not listed may not be allowed):_____________________
__________________________________________________
_________________________________________________
_________________________________________________
__________________________________________________
My display can fit into a (check one or two): ______ 9' wide x 10' space
______10' x 10' space
I need electricity: ______yes _______no ______15' wide x 7' space
I use an EZ-up or “fixed frame” canopy: ______yes ______no
I would like fliers to pass out at shows/mailing list: Quantity _______
Please include a #10 self-addessed , stamped envelope ( with 44⊄ postage), AND a 6" x 9" self- addressed, stamped (with 88⊄ postage) envelope with your application.
Number of spaces: _________ $380 (first space)
_________ $360 each additional space
_________ $395 – ALL pre-packaged Foods
_________ Deduct $15 if you have a Napa Business License
Number: __________ (required)
_________ Total Fees
NOTE: PLEASE MAKE CHECKS PAYABLE TO KIM OR MARK PATILLO doesn’t
Past participants - do you want the same space? (No guarantees!) ______yes______ matter
Do you need motel info or directions to the show? ______yes______ no
By my signature below, I hereby agree to hold harmless After the Gold Rush, Mark & Kim Patillo, and the District Agricultural Assn. from any loss, injury, or damages that I or anyone in my party may cause or incur while participating in said Faire or on the property of same.
Signature of Applicant ___________________________________ Date ____________________
Please send signed application, photos, fees, and 2 (two) self-addressed, stamped envelopes
to: Mark & Kim Patillo, After the Gold Rush, P. O. Box 5171, Walnut Creek, CA 94596
Common Rules Selected: Previous acceptance does not guarantee re-acceptance. Include a Self Addressed Stamped Envelope with enough postage for the jury materials you are sending to be returned to you. Send 1 SASE - Self Addressed Stamped Envelope with standard postage. Vendors can share a booth. City law requires city issued vendor permit. (Cost: Included in entry fee) Spots are assigned prior to show based by promoter. No Refunds. Show Credits available by condition. Held Rain or Shine! Overnight Security Provided. ALL product categories must be itemized on the application. No vendor may sell any soft drinks, name brand drinks, or bottled water. No streamer poppers, snaps, silly string, stink bombs or other similar items may be sold! No pop guns, marshmellow guns or other disruptive items may be sold. Trash must be removed from your space to provided receptacles. No Gas Generators. Additional Lighting Recommended (bring lights and cords). White Canopies Only. No Early Packup Allowed. Floor Length Table Cloth Required. Send 1 SASE - Self Addressed Stamped Envelope with standard postage. Vehicles can not be brought near stand for un/loading. Vehicle must be parked in designated areas. Standard Rules: All work and displays must stay within designated space.
No boxes, extra merchandise or debris should be visible.
Spot area must be kept clean throughout the event and be left spotless afterwards.
No soliciting, approaching patrons, or distribution of advertising material outside of booth area.
All vendors must have a state sales tax license. Vendors are responsible for collecting and remitting all sales tax. |
Event Quality Level Determining Flags:
Photos of workshop, supplies, or works in progress required.
All items must be entirely hand-made, no Embellishments only.
All items must be entirely hand-made by the artist alone.
All items must be Fine Craft or Art.
Limited number of Artists per category.
Artist must be present day of show.
Floor length table cloths required.
No inventory boxes in view.
No plain, flat table displays. Tiers, levels, or shelves required on them.
All product types to be sold must be listed on application.
Pre-show inspection of items and booths will be performed.
Vendors with items violating contract terms WILL BE asked to remove them.
Determined Quality Level: 8
quality levels explained
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Driving Directions From Highway 29 north, take the Soscol St.exit into Napa - go about 6-7 miles to Third St. - make a right and the Expo is on your right about 2 blocks down.
Promoter Details
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