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25th Annual Hoggetowne Medieval Faire
Sat Jan 29th - Sun Feb 6th 11
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| Event Location
PO Box 490
Gainesville, FL 32602
Location/Facility Name: Alachua County Fairgrounds
Location/Facility Type: Fairgrounds
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| Listing Details for Event #: 1223774
Posted: Apr 14, 2009
Last Updated: Aug 7, 2011
Listing Completeness %: 95%
Views: Total: 283 Registered Users: 9
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Event Details
Primary Category:
- Ethnic & Regional
- Celtic Festival
Dates: Sat Jan 29th - Sun Feb 6th 11
Date Pattern: Last weekend in Jan. and first weekend in Feb.
Show Hours: Sat. & Sun 10-6, Fri. Feb 4 9:30-3
Setup Time: Tuesday before the event starts
Public Admission Price: $14 adults, $7 youth 5 to 17 years old
Attendance: 55,000
Attendance Method: Previous Actual Ticket Sales
Year #: 25
Parking: Two seperate parking lots
Vendor Parking: behind jousting field
RV Parking: on site
Restrooms: 20 portable outdoor units and a permanent restroom facility
Awards/Prizes: 1 best booth award, free booth next year
Electricity: $40
Water: not provided
Tables/Chairs: not provided
Misc Details: Outdoor Event w/o Cover Provided, Juried Fine Arts & Crafts
Website: URL on file! Click Here for more info.
Advertising: $50,000
Entertainment: Eight stages of entertainment
Activities: Fun for the entire family
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Art/Craft Spaces This Yr: 160
Art/Craft Spaces Still Open: 160
Number of Apps Expected This Yr: 200
Art/Craft Space Price: $200 15 x 15
URL to Offical Art/Craft Application: View!
Food Spaces This Yr: 20
App Deadline: 2010-11-19
App Deadline: Passed
Still Accepting App's: NO
Latest Notification/Hear-back Date: 2010-12-15
Vendor Types Needed: Must be medeival in theme
NOT Needed: preferences are given to food vendors that have been with us in the past.
% of Vendors that Re-Apply: 85%
% of all Applications Accepted: 15%
% of Re-applying Re-accepted: 85%
Applications are Screened & Accepted progressively, as they arrive, until all spaces are filled.
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Description
For two weekends each year, the last weekend in January and first weekend in February, the Alachua County Fairgrounds comes to life as Gainesville celebrates the 25th Annual Hoggetowne Medieval Faire. Come be swept away by medieval magic on January 29-30 and February 4-6 as the clear blasts of trumpets mingle with the laughter of children as the kingdom of Hoggetowne opens its gates. Experience King Arthur and The Knights of the Round Table bringing the fast-moving present-day grind down to an almost-authentic medieval pace.
The theme of this year’s Faire, "The Adventures of King Arthur,” allows visitors to travel back to a period when damsels were distressed and knights rode to the rescue. Although the origins of this story are lost in the mists of time, it continues to enchant the young and old alike to this very day. Fairgoers are encouraged to arrive early because during the first 30 minutes each day visitors are welcomed at the entrance by a gathering of every performer, actor and character. Linda Piper, Festival Coordinator, echoes the sentiments of many when she asserts that this unique "meet and greet" time is her favorite part of the day.
The Faire showcases more than 160 talented artisans and craftspeople from all over the countryside that arrive at Hoggetowne to display and sell a variety of goods, trinkets and wares. Visitors to the Hoggetowne Marketplace will find one-of-a-kind blacksmithing, pewter jewelry, stone carvings, wood-working, weaving, hand-blown glassware, leather crafts, and much more. A variety of new vendors will represent talents never seen before at the Hoggetowne Medieval Faire.
Throughout the streets of Hoggetowne the sounds of applause and laughter will draw you into one of the eight stages where the forgotten skills of full flight falconry, gripping aerial acrobatics and astonishing magic acts are brought back to life. Dancers and singers in period garb perform to delighted crowds. Full-armored knights battle one another from horseback for the honor of the King and Queen. The astounding “Birds of Prey” show features trained hawks and falcons that perform for the pleasure of the crowds. King Arthur and The Knights of the Round Table will battle thr forces of evil in a game of chess with human players. This is the Hoggetowne Medieval Faire, one of Gainesville’s most beloved traditions.
Prepare to feast on hearty food and drink fit for a king! Beyond the marketplace is the food court, where delicious aromas entice passersby. Tasty onion blossoms, soups, fresh-baked pastries, sweet potato fries and succulent ribs are the norm. It’s not uncommon to see a young lord of the court happily munching on a giant turkey leg.
The Faire is the perfect place to bring even the youngest members of the kingdom. Children delight in visiting the royal pavilion, where they will become lords and ladies of the court of Hoggetowne. Treat not only your children, but also yourself with rides on a camel, pony or even an elephant. Thrilling human-powered push rides attract lines of eager children and vendors call out to the crowds to try their hand at crossbow shooting and knife throwing.
Faire hours are 10:00 a.m. to 6:00 p.m. on Saturdays and Sundays and 9:30 a.m. to 3:00 p.m. on Friday. Admission is $14 for adults, $7 for children ages 5-17 and free for children 5 and younger. For more information, call the City of Gainesville Department of Parks, Recreation and Cultural Affairs at 352- 334-ARTS or visit http://www.gvlculturalaffairs.org.
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Event/Application Rules & Regulations
Craft Specification: Preference will be given to original handcrafted products. Works that are mass-produced, manufactured, or made from commercial molds may not be accepted. Like wise, framed art work under glass, pirate items, decoupage, purchased jewelry and commercial leather goods will not be permitted. Imported items are strictly limited and will be accepted on an individual basis. We discourage imported or assembled items because this hurts the ability of artisans to market their handmade products. The number and type of crafts and merchandise will be limited in fairness to all. Consideration will be given to past participants of excellent quality. A limited number of service providers (for example, fortune telling and body art) will be accepted. Service providers will be juried as well. The Faire Committee reserves the right to prohibit the display of any work it deems unacceptable. Merchandise will be juried prior to acceptance of application. To be accepted, products must be indicative of the medieval era in both medium and subject matter. Merchants may ONLY display merchandise or offer services (like Tarot Reading) which were listed on their application and shown in the slides/photos, then approved via the acceptance letter. Items not listed cannot be sold.
Inspections: The Faire Committee will inspect shops at daily intervals to assure that all merchandise displayed for sale was previously approved during the application process and to insure that all rules and regulations are adhered to. On site reviews will take place regularly and any merchant not adhering to the rules and regulations will be written up and your application may not be accepted next year. The following is a list of items that must be adhered to: merchants must be in medieval garb at all times during show hours; no non-period items may be for sale such as pirate or gator items; aluminum tent poles and plastic coolers/cases must be covered; only approved items listed on the application shall be for sale; and booths that have signage must be in period style.
Restrictions: During the Faire, smoking is prohibited in public areas. Cell phone usage must not be visible to the general public.
Acceptance: If your vendor application is accepted at jury, you will receive an acceptance letter. The Faire Committee will try its best to place you in the area you requested. Preference will be given to participants in good standing from the 2010 Faire. We do not guarantee fulfillment of location requests. Acceptance is a commitment to show, your check will be deposited within 2 weeks after the application deadline. There will be no refunds for cancellations to the vendor by the City.
Booth Spaces: Your booth must fit within the measurements you requested and paid for. The size of the assigned space will correspond with what you listed on your application. Merchants are responsible for setting up their booths, including medieval design and decorations, signs, tables, shelter, etc. All booths must have a medieval appearance. All modern metal (including aluminum tent poles) MUST be masked or securely covered utilizing period materials such as burlap, tapestry or some other period fabric. Plastic coolers and cases must also be covered. Booths are expected to have visible period style signage. A painted or carved wood sign or a fabric banner is recommended. Booths must be open and decorated appropriately at all times during Faire operating hours, rain or shine.
Costume Requirements: It is required that all merchants must be dressed in appropriate costume of the Middle Ages during Faire operating hours. Appropriate period language must also be used. All participants must remain in character at all times while in view of patrons. Keep in mind that Hoggetowne is a family-oriented Faire: no brief and/or revealing outfits will be permitted.
Hours of Operation: The Faire will be open to the public on Saturday and Sunday from 10:00 a.m. until 6:00 p.m. and Friday, February 4 from 9:30 a.m. until 3:00 p.m. All booths must remain open to the public during operating hours.
Set-up & Teardown: You will have the use of your space and can begin setting up on Tuesday, January 25. All booths must be completely set-up by 9:15 a.m. on Saturday, January 29. All vehicles must be off site 45 minutes before show time each morning. Vehicles will not be permitted on-site until either 15 minutes after show closing or until the public is cleared from the site. Teardown will occur on the final day of the Faire after the gates are closed. You will need to be out of the site by 3:00 p.m. on Wednesday, February 9.
Parking Passes: Merchant parking passes are required to allow access to fairgrounds and must be filled out and displayed on the front windshield of your vehicle. Any vehicle on the fairgrounds and not in the designated parking area by 9:15 a.m. on Saturday and Sunday, both weekends, and 8:45 a.m. on Friday, will be towed at the owners’ expense. Security/parking guards will be enforcing parking rules.
Merchant Responsibilities: Merchants are responsible for keeping their area clean during and after the show. Keep all items of non-medieval appearance hidden from public view. Please provide your own trash barrel for use inside the booth. A Fire Marshal will conduct an inspection. If you are using a tent, a certificate of inflammability will be required, and if your structure is made from cloth you must administer flame retardant. It is required that all merchant booths contain a fire extinguisher.
Security: 24-hour security will be provided starting at 4:00 p.m. on Friday, January 28. The City is not responsible for work left overnight in booths. A security officer will be on site patrolling the fairgrounds each night. There will be security onsite during the closed hours and mid-week, but we recommend merchants remove their merchandise from their booth. Faire management will not be held responsible for tents or any merchandise left on site during closed hours and mid-week.
Camping: Merchants are allowed to camp on the grounds for the duration of the event in the designated camping area. A $50 camping fee is required for tents and $100 fee for RV’s. Limited rough tent camping space and trailer/RV space is available to participants on a first come, first serve basis. An overnight camping pass must be obtained. The pass must be filled out and displayed in the front windshield of the vehicle or at your campsite. Electricity and water is limited; a small amount will be available for RV’s, but it will not be available in the tent/camping area.
Food Vendor Requirements: Food vendors must adhere to health/hygiene requirements set by the State Department of Business and Professional Regulation. An inspector will be present on Saturday morning, just before the show opens, to make sure that food vendors adhere to the guidelines. Also, a Fire Marshal will conduct a thorough inspection. Food vendors who cannot meet health/hygiene and fire safety requirements will have to leave the Faire. Food prices must be set at the start of the Faire and may not change. Prices must be posted at all times. Food storage units and trailers will not be permitted in the area; they will be located in a separate area. It is necessary that merchants are dressed in garb at all times and that booths and signs are medieval in theme and your area is kept clean.
Awards: All merchants need to make sure their booth set-ups are decorated to look as medieval and attractive as possible. To encourage creativity, we will be offering one award to the merchant with the best looking booth. The winner will receive a wooden plaque and a free booth space in next year's Faire. The King and Queen will award the plaque ceremoniously on Saturday, January 39 at 2:30 p.m.
Sales Tax: Collection and remittance of Florida sales tax (6.75%) is the responsibility of each merchant. The Florida Department of Revenue will be given a list of participating merchants following the event. All merchants are responsible for keeping track of their sales and paying Florida Sales Tax; a remittance form will be enclosed in your check-in packet.
Animals: No pets (other than those pre-approved as part of entertainment acts/rides) will be allowed on site during the Faire. However, they are permitted in the camping area and must be secured 200 ft. from the tree line.
Insurance: Proof of insurance is mandatory for all food, game and ride vendors. Food vendors, games and rides shall provide the City with proof of adequate General Liability coverage in the amount of $200,000 upon final execution of this application form. The City of Gainesville must be named as an additional insured on the certificate of insurance.
Failure to Comply: Failure to comply with rules will make merchants ineligible for awards, admission to future shows and may result in a merchant being asked to leave immediately. The Faire Committee reserves the right to make final interpretation of the rules. Please read carefully the indemnification/waiver of claims on the application.
Common Rules Selected: Previous acceptance does not guarantee re-acceptance. Include a Self Addressed Stamped Envelope with enough postage for the jury materials you are sending to be returned to you. Spots are assigned prior to show based by promoter. No Refunds or Show Credits. Held Rain or Shine! Overnight Security Provided. ALL product categories must be itemized on the application. No vendor may sell any soft drinks, name brand drinks, or bottled water. No streamer poppers, snaps, silly string, stink bombs or other similar items may be sold! No Gas Generators. No Early Packup Allowed. Event Helping Hands will come around/be available to relieve you for short periods. Vehicle must be parked in designated areas. Standard Rules: All work and displays must stay within designated space.
No boxes, extra merchandise or debris should be visible.
Spot area must be kept clean throughout the event and be left spotless afterwards.
No soliciting, approaching patrons, or distribution of advertising material outside of booth area.
All vendors must have a state sales tax license. Vendors are responsible for collecting and remitting all sales tax. |
Event Quality Level Determining Flags:
A multiple-person panel jury thoroughly reviews slides or photos and display.
Retail Items Allowed.
All items must AT LEAST APPEAR hand made.
All items must be Fine Craft or Art.
All product types to be sold must be listed on application.
Pre-show inspection of items and booths will be performed.
Vendors with items violating contract terms WILL BE asked to remove them.
Themed exhibitor dress code.
Determined Quality Level: 2
quality levels explained
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Driving Directions Next to the Gainesville Regional Airport.
Promoter Details
City of Gainesville Cultural Affairs
Promoter Number: 71 User Number: 619 UserName: gvlculturalaffairsorgpiperlr
Contact Name: Linda Piper
Make Checks out to: City of Gainesville
Phone: 352-334-5064 Please mention EventLister.com!
Fax: 352-334-2249
This promoter has NOT logged in a long time!
Email: Email on file! Click Here for more info.
Website: Website on file! Click Here for more info.
Payment Types Accepted: Checks, Visa
Years Promoting: 28
PromoterType:
Last Site Activity: 10 months ago
| City of Gainesville Cultural Affairs
PO Box 490
Gainesville, FL 32602
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Personal Page Web Address: http://www.CraftLister.com/gvlculturalaffairsorgpiperlr/
Personal Page Web Address: http://www.EventLister.com/gvlculturalaffairsorgpiperlr/
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