Oakwood Bazaar
Fri Nov 6th - Sat Nov 7th 09
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| Event Location
1388 Point Douglas Road
Saint Paul, MN 55119
Location/Facility Name: Oakwood Church
Location/Facility Type: church building (gymnasium style)
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| Listing Details for Event #: 1261621
Posted: Aug 11, 2009
Last Updated: Feb 9, 2012
Listing Completeness %: 92%
Views: Total: 121 Registered Users: 12
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Event Details
Primary Category:
- Art & Craft Events
- Art and Craft Show
Additional Categories:
- Church Craft Show
- Food & Drink
- Bake Sale
- Music Event
- Musical Performance
Dates: Fri Nov 6th - Sat Nov 7th 09
Will Re-Occur: NO
Show Hours: friday 3-8, saturday 9-5
Setup Time: Thursday (5th) Night 5-9, Friday (6th) Morning 9-12
Public Admission Price: free
Year #: 1
Parking: church lot and street parking
Vendor Parking: far side of church lot (on dirt)
RV Parking: ok on far side of dirt lot
Restrooms: indoor mens and women's restrooms
Electricity: note on application if desired. will do our best to accomodate but not guaranteed. no fee.
Water: water fountains, bottled water for sale $1
Tables/Chairs: 6x3 table with 1-2 chairs provided
Misc Details: Indoor Event
Website: URL on file! Click Here for more info.
Entertainment: There will be food for sale from 5-7 Friday and from 11-5 Saturday. During those times there will also be live entertainment from local musicians.
Activities: shopping, eating and listening to great music
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Jury Fee: na
Jury Requirements: pictures or website with photos sent with application
Commission: none
Art/Craft Spaces This Yr: 18
Art/Craft Spaces Still Open: 13
Number of Apps Expected This Yr: 50
Art/Craft Space Price: $30 for a whole 6’ table and $15 for a half 6’ table fee includes friday and saturday
URL to Offical Art/Craft Application: View!
App Deadline: 2009-09-15
App Deadline: Passed
Still Accepting App's: NO
Latest Notification/Hear-back Date: 2009-10-01
Vendor Types Needed: handmade vendors, musicians interested in playing for an hour or two (musicians do not need to pay any fees and are donating their time. please include a sample of your music)
NOT Needed: anything not handmade! non-handmade items will be asked to be removed from the show.
This is a first year show. No percentages are available on application acceptance rates.
Applications are Screened & Accepted progressively, as they arrive, until all spaces are filled.
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Description
| We are so excited to present the first annual Oakwood Bazaar! Put the Bazaar on your calendars today. You will not want to miss the fabulous vendors, food and music. |
Advertising Done for This Event
We are making flyers, sending postcards, advertising in local media (like the City Pages and Craigslist) and keeping our fans, friends and vendors informed via good old-fashioned email. We will send out press releases throughout the prep season, and continually work on other publicity strategies.
Specifically right now we are on facebook, have adds prepared for several local newspapers and are in the process of purchasing mailing lists for apprx. 6 of our surrounding zip codes. We also have postcards to give to vendors to send out and will be putting these up in prominent places throughout the community. |
Event/Application Rules & Regulations
When do applications open for ’09?
We are now accepting applications for our November 2009 Event.
How do I apply to be a vendor?
Submit your completed application and 3 to 5 photos that are representative of your best work (digital, web sites, physical photos, or CD-ROMs) by September 15, 2009. All applicants will be notified of their status by October 1, 2009.
When will I know if I’m an accepted vendor?
We plan to notify all applicants by October 1, 2009. Be sure to include your email address and phone number on your application so that we can keep you informed. It is your responsibility to ensure that we have your most up-to-date email and other contact information, so that we can reach you. It is also your responsibility to check your email for messages from us. If for any reason you feel you should be hearing from us, and are not, please feel free to contact us at lovealwaysxox@gmail.com anytime. We’ll be happy to follow up and let you know if you missed any communications.
What if I don’t get in?
Please remember that we cannot accept every vendor whose work we enjoy.
After we select an initial roster of vendors, we will compile a “waitlist” of vendors in case we can find room — or in case any selected vendors have to cancel. If you aren’t selected in the first round, and would like to be placed on our waitlist, be sure to let us know how much notice you would need to participate (e.g., two weeks prior to the sale, etc.).
What is the cost to become a vendor?
The total fee for vendors is $25 for a whole 6’ table and $15 for a half 6’ table. This fee includes Friday and Saturday and is due from accepted vendors by October 19, 2009. You can pay by check payable to Oakwood Church. Please mail checks to:
Oakwood Church
Attn: Cheri Brown
1388 Point Douglas Rd. S.
St. Paul, MN 55119
If vendor fee is not received by October 19th then your spot will be offered to the next person on the waiting list.
Is my vendor fee refundable if I change my mind?
Once you have been accepted and have paid the vendor fee (due October 19), it is not refundable if you are unable to attend the show for any reason.
How much space will I get?
Each vendor space is 6′ x 8′. You may set up your space in any configuration within that boundary.
Can I get a larger space?
You can apply for more than one space, but we cannot guarantee availability. If your request is accepted, you must pay $25 or $15 (depending on space requested) for each space.
Can I share a vendor space with a friend?
Yes, just include each participant in your application and list the products you will sell. The 3-5 photo limit is per vendor, with a maximum of ten photos total (even if there are three or more vendors represented at your booth). We must see at least one photo of each applicant’s work.
When can I see my space?
Two weeks before the show, we will host a vendor Meet & Greet. We will hand out the initial maps with vendor booth assignments, go over show basics, hand out posters and postcards for distribution, and so on. Vendors take the time to get to know each other, ask questions, and come to us with any concerns about their space or the event plan.
Common Rules Selected: Vendors can share a booth. No Refunds or Show Credits. Held Rain or Shine! Overnight Security Provided. ALL product categories must be itemized on the application. No vendor may sell any soft drinks, name brand drinks, or bottled water. No streamer poppers, snaps, silly string, stink bombs or other similar items may be sold! No pop guns, marshmellow guns or other disruptive items may be sold. Trash must be removed from your space to provided receptacles. No Gas Generators. No Early Packup Allowed. NO Setup until vehicle fully unloaded and moved. Vehicle must be parked in designated areas. Standard Rules: All work and displays must stay within designated space.
No boxes, extra merchandise or debris should be visible.
Spot area must be kept clean throughout the event and be left spotless afterwards.
No soliciting, approaching patrons, or distribution of advertising material outside of booth area.
All vendors must have a state sales tax license. Vendors are responsible for collecting and remitting all sales tax. |
Event Quality Level Determining Flags:
A single-person or more panel lightly screens slides or photos.
All items must be hand made or embelished.
Limited number of Artists per category.
Artist must be present day of show.
All product types to be sold must be listed on application.
Vendors with items violating contract terms WILL BE asked to remove them.
Determined Quality Level: 4
quality levels explained
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Driving Directions From I 35:
(From the North)
Go East on Hwy 94
Take Hwy 61 South to Bailey Road/Maxwell Ave
Turn Left on Bailey Road
Turn Left on Point Douglas Road
Turn Right at 1388 Point Douglas Road
(From the South)
Go East on 494
Take Hwy 61 North to Bailey Road/Maxwell Ave
Turn Right on Bailey Road
Turn Left on Point Douglas Road
Turn Right at 1388 Point Douglas Road
Promoter Details DELETED
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