Clearwater Christmas Fair
Sat Nov 13th 10
|
| Event Location
140 S. 4th Street
Clearwater, KS 67026
Location/Facility Name: Clearwater Middle School
Location/Facility Type: Inside Middle School Gym, Commons area & Hallway
|
| Listing Details for Event #: 1280021
Posted: Jan 17, 2010
Last Updated: Jan 1, 2012
Listing Completeness %: 93%
Views: Total: 151 Registered Users: 10
|
|
Event Details
Primary Category:
- Art & Craft Events
- Craft Show
Additional Categories:
- Art and Craft Show
- Holiday & Seasonal Events
- Christmas Event
- Wood Worker's Show
- Vendor Events
- Gift Show
Dates: Sat Nov 13th 10
Date Pattern: Second Saturday in November
Show Hours: 9 AM to 3 PM Saturday
Setup Time: 7 AM until 8:45 AM Saturday morning
Public Admission Price: FREE
Attendance: 750 last year, 1k in previous years
Attendance Method: Previous Actual Gate Count
Year #: 35
Parking: Middle School parking lot
Vendor Parking: in School lot around corner with short walk back
RV Parking: none
Restrooms: Fully Available in Middle School
Awards/Prizes: 1 free booth space, drawing held at the end of show
Electricity: limited availability - bring your own extension, no cost
Water: available within school
Tables/Chairs: Chair provided, Tables available at $7.50 each rental fee
Misc Details: Indoor Event, Retail Items, Non-Juried Crafts
Advertising: Local, Wichita Event Calendar, As many online listings as we can find, ABC Directory, Crafters Blue Book, E-mails sent to lovcal community
Activities: Cookies & pictures with Santa will occur from noon to 2:00 PM. No fee - bring own camera. Decorated wreaths from the community will be judged by shoppers choice.
| |
Jury Fee: none
Jury Requirements: none
Commission: none
Art/Craft Spaces This Yr: 50
Art/Craft Spaces Still Open: 50
Number of Apps Expected This Yr: 50
Art/Craft Space Price: $30 for 8x10 or 6x12, +$7.50 for each table rented
Retail Spaces This Yr: 15
Retail Spaces Still Open: 15
Retail Space Price: $30 8x10 or 6x12 plus $7.50 table rental if needed
Food Spaces This Yr: 5
Food Spaces Still Open: 5
Food Space Price: $30 +$7.50 for table rental
App Deadline: unknown
Still Accepting App's: NO
Latest Notification/Hear-back Date: 2010-11-05
Vendor Types Needed: All types still needed, however we only allow one booth for each commercial company such as AVON, Scentsy, etc. and these spaces are filled on a first come basis. We also try to limit the number of artists in each category.
% of Vendors that Re-Apply: 80%
% of all Applications Accepted: 90%
% of Re-applying Re-accepted: 95%
Applications are Screened & Accepted progressively, as they arrive, until all spaces are filled.
Login or Signup to view more info |
Additional Questions for Event Categories: 
What do you mean by Holiday or Seasonal
Held annually the second Saturday in November
Share this Listing!
Description
35th Annual Christmas Fair sponsored by Xi Zeta Sigma & Sigma Tau Sororities as our annual fundraiser. We have low booth fees ($30 for 8x10)and admission is free to all shoppers. Hours are 9:AM to 3:PM
There is no restriction for "hand craft" items, but craft items are the most popular. The show will have approximately 80 booths indoors in the middle school. Help with unloading and loading vehicles is provided by boy scouts and members. |
Event/Application Rules & Regulations
• Booth setup may begin no earlier that 7:00 A.M. Saturday, November 13th. Please note that we cannot make an exception to the date and to the time of your setup.
• Spaces are 8’ by 10’ in the gymnasium and in the commons area. Hallway spaces are 6’ by 12’ with a back wall.
• Animals and smoking are not allowed in the building.
• Please bring battery operated sale tracking equipment or calculators to avoid electrical cords in walkways that might be a trip and fall hazard for customers.
• If you are part of a franchise, please note: only one booth will be allowed per franchise, the first application received with payment will be accepted. All others will be returned.
• We will try to assign vendors with similar products to booths in different locations, but cannot be guaranteed.
• Since we are required to give your name to the Kansas Department of Revenue, you are expected to collect and remit 6.3% sales tax to the Kansas Department of Revenue. Get a Kansas Tax ID by contacting Special_Events@kdor.state.ks.us or call 316-337-6167.
• If your plans change unexpectedly, please let us know as soon as possible. If we can fill your space, we will return your money.
• To make a reservation, send the bottom part of this form with full payment. We will only hold your space after full payment has been received. We will send confirmation that your payment was received.
• We have a limited number of tables provided by local church youth groups. They are $7.50 per table to be paid with your booth space(s) fee. Tables, like booth spaces, are on a first-come, first-serve basis.
Common Rules Selected: Previous acceptance does not guarantee re-acceptance. Vendors can share a booth. Spots are assigned prior to show based by promoter. Conditional Partial or Full Refunds by conditions such as date and whether your space is resold. Held Rain or Shine! ALL product categories must be itemized on the application. No streamer poppers, snaps, silly string, stink bombs or other similar items may be sold! No pop guns, marshmellow guns or other disruptive items may be sold. Trash must be removed from your space to provided receptacles. No Gas Generators. No Early Packup Allowed. Event Helping Hands will come around/be available to relieve you for short periods. NO Setup until vehicle fully unloaded and moved. Vehicle must be parked in designated areas. Standard Rules: All work and displays must stay within designated space.
No boxes, extra merchandise or debris should be visible.
Spot area must be kept clean throughout the event and be left spotless afterwards.
No soliciting, approaching patrons, or distribution of advertising material outside of booth area.
All vendors must have a state sales tax license. Vendors are responsible for collecting and remitting all sales tax. |
Event Quality Level Determining Flags:
Retail Items Allowed.
Limited number of Artists per category.
All product types to be sold must be listed on application.
Pre-show inspection of items and booths will be performed.
Vendors with items violating contract terms WILL BE asked to remove them.
Determined Quality Level: 2
quality levels explained
|
Promoter Details
Xi Zeta Sigma and Sigma Tau Sororities
Promoter Number: 54888 User Number: 172305 UserName: ClearwaterChristmasFair
Contact Name: Penny Walker
Make Checks out to: Xi Zeta Sigma
Phone: 620-584-6884 Please mention EventLister.com!
This promoter has NOT logged in a long time!
Email: Email on file! Click Here for more info.
Payment Types Accepted: Checks, Money Orders
Years Promoting: 36
PromoterType:
Non Profit: YES
Last Site Activity: 8 months ago
| Xi Zeta Sigma and Sigma Tau Sororities
251 E. Michelle
Clearwater, KS 67026
|
Personal Page Web Address: http://www.CraftLister.com/ClearwaterChristmasFair/
Personal Page Web Address: http://www.EventLister.com/ClearwaterChristmasFair/
|
Scanned Documents for this Event 