| Event Location
The City Recreation Center
7325 Summitview Drive
Seven Hills, OH 44131
Location/Facility Type: The city of Seven Hills Recreation Center
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| Listing Details for Event #: 1445840
Posted: Jan 19, 2012
Last Updated: Jan 19, 2012
Listing Completeness %: 80%
Views: Total: 5 Registered Users: 0
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Event Details
Primary Category:
- Food & Drink
- Cookoff
Additional Categories:
- Art & Craft Events
- Craft Show
Dates: @ (Approximate Date(s) Only!) Sun Sep 30th
Show Hours: 1pm - 4 pm
Setup Time: Sunday from 9 am - 12pm
Public Admission Price: free
Year #: 8
Parking: large parking lot
Vendor Parking: in parking lot
RV Parking: yes
Restrooms: inside
Electricity: by request
Water: n/a
Tables/Chairs: included
Misc Details: Indoor Event, Retail Items, Non-Juried Crafts
Website: URL on file! Click Here for more info.
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Commission: none
URL to Offical Art/Craft Application: View!
Retail Spaces This Yr: 75
Retail Space Price: $25 for center spaces, $30 for wall space & $15 for additional spot
URL to Offical Retail Application: View!
App Deadline: unknown
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Description
| Chili is made & entered into a contest. Crafters, kids & family activities, live music & other events. A fast show. |
Event/Application Rules & Regulations
1. Northcoast Promotions, Inc. (NPI) has been contracted to organize the crafters, artists & home party reps at this show. All exhibitor correspondence, written or verbal, must pass through Northcoast Promotions, Inc. in regards to this show. City employees of Seven Hills will refer you back to us with any questions you may have.
2. NPI representatives will be present before, during, and after this event both days. All communication in regards to the event while the event is underway should come through NPI.
3. Northcoast Promotions, Inc., their staff, agents, representatives, volunteers, the City of Seven Hills and their staff, agents, representatives and volunteers will not be held responsible for any lost, stolen or damaged property of exhibitors, their representatives, customers, or any other person and/or damage or injury to any person participating in this event for any reason.
Costs
4. Costs : $25.00 or $30.00 (see agreement, page1).
5. Extra tables or space: $15.00 per table or space.
6. No refunds or show credits once an agreement is received and accepted.
Set Up & Tear Down
7. Exhibitors must be set up by 12:30, as indicated above.
8. Late arrivals may lose their space without refund.
9. Exhibitors may unload their vehicles in front of the recreation center turn around.
10. Unload time is 15 minutes in front of the recreation center.
11. All vehicles must be moved as soon as the vehicle is unloaded to make room for the next exhibitor to unload.
12. Any exhibitor found driving at unsafe speeds or reckless operation of their vehicles on Seven Hills’ property may be subject to fines imposed by the city police department and not invited back to this event.
13. On the evening of the end of your agreement, exhibitors must pack up and leave the space clean of litter.
14. Any exhibitor who packs up early and leaves will not be invited back.
Space Assignments
15. Exhibitor space will be determined according to (1) your medium and (2) the order in which contracts are received. To ensure diversity in this show, please be specific in the description of your craft. Every effort will be made to separate similar mediums.
16. This is a non-juried show. All crafters, artists and commercial representatives are welcome. We will, however, screen applications.
17. Exhibitors will have one 6’ table & 2 chairs provided in their initial participation fees. For extra tables rented, tables may be set up in an “L” or “U” shape, or in a straight line, depending upon space.
18. Exhibitors who enclose a self-addressed envelope with postage will receive a confirmation letter with their exact location, fliers, and a map to this event. For those that do not enclose envelopes & postage, and e-mail or telephone call will be sent with the above information to you.
19. Once spaces are assigned, it is difficult to change location. Therefore, please be sure to indicate any special requests on the agreement (see enclosed agreement). All efforts will be made to accommodate your special requests.
20. Exhibitors are to remain within their space assignments. Please be considerate of your neighbors.
21. If extra room is needed or displays or racks, a second space may be required.
Electricity
22. Electricity will be available on a limited basis.
23. Electricity may be requested under “special requests”.
24. Only wall space may use an outlet. We will not allow cords to cross the floor to center spaces. But, not all wall space will have access to electricity.
25. It is the exhibitors’ responsibility to bring extension cords.
26. Exhibitors are expected to share & work together when more than one exhibitor is plugged into the same outlet.
Art & Crafts Displayed
27. Any crafts displayed that have not received prior approval will be subject to the promoters’ and the City of Seven Hills discretion.
28. Exhibitors displaying items not approved before the show date may be asked to put them away, or be asked to leave without refund.
29. All crafts must be in good taste. This is a family friendly event.
30. Artists & Crafters must submit photographs of their craft and or set up. Photographs may range in size from 3” x 5” to 8” x 10”. Photographs may also be submitted via e-mail to northcoastpromo@hotmail.com.
31. Home Party Reps must submit a catalog or flyer of their company’s product.
32. All submitted photographs of accepted exhibitors would be kept on file under your name for reference to future shows. All other photographs will be returned to exhibitors who include a self-addressed, stamped envelope with this agreement.
33. Any agreements submitted without photos/catalogs will be returned and not accepted.
Food
34. Exhibitors may not sell food unless stated, and approved by NPI. Candy, fudge and baked goods must be packaged for off site consumption and must comply with Ohio Law.
35. If you wish to sell other food, you will be classified as a food vendor and must comply with Cuyahoga Health Department Codes. Contact NPI for more details.
Advertising
36. The City of Seven Hills is handling all advertising and publicity for this event.
37. This event will be advertised in a variety of media.
Agreements
38. Agreements will be accepted until September 15, 2007, or until the show is sold out.
Estimated attendance between 1 pm – 4 pm: 600 people.
Common Rules Selected: Previous acceptance does not guarantee re-acceptance. Jury materials, slides or photos, will not be returned to you. Vendors can share a booth. Held Rain or Shine! ALL product categories must be itemized on the application. No vendor may sell any soft drinks, name brand drinks, or bottled water. No streamer poppers, snaps, silly string, stink bombs or other similar items may be sold! No pop guns, marshmellow guns or other disruptive items may be sold. Trash must be removed from your space to provided receptacles. No Gas Generators. No Early Packup Allowed. Raffle / Door Prize Donation Required. Floor Length Table Cloth Required. All paintings must hang. NO Setup until vehicle fully unloaded and moved. Standard Rules: All work and displays must stay within designated space.
No boxes, extra merchandise or debris should be visible.
Spot area must be kept clean throughout the event and be left spotless afterwards.
No soliciting, approaching patrons, or distribution of advertising material outside of booth area.
All vendors must have a state sales tax license. Vendors are responsible for collecting and remitting all sales tax. |
Event Quality Level Determining Flags:
Retail Items Allowed.
All items must be hand made or embelished.
Limited number of Artists per category.
Table cloths required.
Vendors with items violating contract terms WILL BE asked to remove them.
Determined Quality Level: 2
quality levels explained
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